Getting more done is not about working harder, but about working smarter – and getting technology to work for you. And even better when it’s free! Today we’ve rounded up the team’s favorite tools that help us get more done in less time with less effort. Got a tool you think we should look into? Let us know in the comments!
You can think of Alfred as a search bar with rocket boosters. It not only gives a shortcut key to access apps and files quickly but also learns and prioritizes the most commonly opened items. As if that weren’t enough, Alfred has a few nifty tricks up its sleeve like being a fully functional calculator, being able to launch songs or a location on Google Maps directly from the Alfred bar.
Anyone who has ever had to deal with script tags on a website knows that managing multiple tags gets unwieldy and tiresome to manage on a timely. Fortunately, Google’s tool has made it much easier for non-technical people to quickly and accurately do it from the Tag Manager dashboard without having to deal with the site code so that modifying the tags no longer has to go through the site administrator.
Buffer makes it extremely easy to schedule articles to be posted on social media at a later time. With an easy-to-use browser extension, you can quickly schedule any article or website without even having to navigate away from the page.
If This Then That (IFTTT) is a tool that automates routine tasks. The beauty of the webapp is that their recipes are customizable, which allow for hundreds (if not thousands) of combinations. Want to sync up your profile pictures across all your social media accounts or automatically save a copy of a picture each time you post it on Instagram? Easy.
They say the best password is the one you don’t know. Services like 1Password and LastPass help you manage all your usernames and logins so that if there is a hack with one of your services, not all your accounts are compromised.
We all have our favorite dozen (or three!) sites that we follow on regularly. Feedly organizes the RSS feeds of these sites into a beautifully designed interface so that you never miss a post. The mobile app is also a great experience.
BuzzSumo makes it really easy to see what’s trending on the web around topics of your choice – you just feed it with keywords and it’ll find the top trending and most shared articles online.
While the Keyword Planner is meant for Adwords research, it is also very helpful to determine the volume on different search queries so you are better able to word a blog post or website.
Formerly known as the Google Webmaster Tools, the Search Console is designed to help website administrators track their site’s indexing and rank on Google Search on various keywords, giving an indication of which keywords you should be optimizing site content for.
Started by Facebook co-founder Dustin Moskovitz, Asana makes it easy to manage and track different projects across. Especially when it comes to coordinating projects where the team is distributed in several countries across various different platforms.
Trello is a task tracker that is a board of various lists that helps visualize the status of ideas and projects when we collaborate. Also serves as a handy virtual bulletin board.
Adium is a free and open sourced chat program we use for IM – it makes reaching our colleagues across the office so much easier without having to yell!
13. Google Apps
Google’s cloud-based productivity suite is both easy of use and convenient – it allows for multiple people to be editing documents and is accessible from any computer and most modern mobile devices.
Hemingway is a text editor that helps make your writing succinct. The algorithm helpfully highlights all the places you should edit for brevity and clarity.
image: Hemingway App
Grammarly’s software checks your writing against 100 (or 250 for the premium version) grammar rules and alerts you when there is a fix to be made. There is a helpful browser extension that allows the software to be integrated into many websites and services like WordPress and Facebook.
WordPress is by far the leader when it comes to blogging platforms. Famous for powering 23% of all websites in the world and their ‘one-click-installation’ process, where it really shines is its deep ecosystem of developers and designers make it an infinitely versatile and extensible platform.
No self-respecting of productivity tools would be complete without Evernote, the cloud-based notebook that allows you to seamlessly store ideas, clip web pages, create lists and so much more.
Canva is an easy-to-use cloud-based design tool that comes with templates for common formats like Facebook cover photos, digital banners, and presentations. It is also blazing quick!
PicMonkey is another great online image editor, allowing you to not only do basic edits like cropping, resizing and adding text, but they also have various filters that makes your images pop.
Momentum is a chrome extension that replaces the background of each new tab you open in Chrome with a daily beautiful picture as well as asking for your top priority for that day, making sure you keep focused on what needs to be done.
image: Screengrab, Momentumdash.com
21. Google Analytics
Our analytics tool of choice is Google Analytics, it allows users to see where their web traffic is coming from, and what content is resonating with their visitors.
Here’s a fun bonus pick – our music streaming service of choice is Spotify when you need to keep focused. This is the playlist we are currently enjoying.